How to screen shot in laptop

Step 1: Capture the image

Windows provides six methods to capture your desktop as an image. Three are based on the Print Screen (PrtScn) key while the remaining three require the Windows (Win) key.

On external keyboards, you’ll find a dedicated PrtScn key located in the upper-right corner. The Win key typically resides on the lower left between the Control (Ctrl) and Alternate (Alt) keys. It sports the Windows logo, so it’s not hard to miss.

On laptops, the Print Screen command may be combined with another function on a single key, as shown above. In this case, you must press the Function (Fn) key in addition to the Print Screen key.

Here’s a breakdown of the six screen capture commands:

• Print Screen (PrtScn) – Captures the entire screen. If you have more than one display, this function captures everything shown across all connected displays as a single image. By default, this method does not save your image as a file, but merely sends the captured image to the clipboard.
• Alt + Print Screen – Captures a single window. Be sure to highlight the target window first, such as a document or browser, before pressing these two keys (or three on a laptop). By default, this method does not save your image as a file, but just sends the captured image to the clipboard.
• Win + Print Screen – Captures the entire screen. The difference here is that Windows saves the image as a file. By default, it’s sent to C:Users<user name>Pictures>Screenshots on your PC.
• Win + Shift + S – Capture a screenshot using the built-in Snip & Sketch tool. The screen dims and provides four choices on a small toolbar: Rectangular, Freeform, Window Snip, and Fullscreen Snip. This tool does not save captures as an image but merely sends them to the clipboard. We expand on this later in the guide.
• Win + G – Opens the Game bar. Click the screenshot button and this tool saves an image to C:Users<user name>Videos>Captures by default. To use this tool, make sure the Game bar’s screen capture feature is toggled on in Settings > Gaming > Game bar.
• Win + Alt + Print Screen – Captures the entire screen. This command saves an image to C:Users<user name>Videos>Captures by default. To use this tool, make sure the Game bar’s screen capture feature is toggled on in Settings > Gaming > Game bar.

In some cases, the screen flickers or dims to signify that Windows grabbed a screenshot. If this doesn’t happen, open File Explorer and head to their respective default locations to see if Windows saved your image.

If you’re using OneDrive, you can save screenshots to the cloud so they’re accessible from every device. It does not save screenshots by default. Instead, you must click on the cloud icon parked next to the system clock (or in the hidden icons menu marked with an upward-facing arrow icon), select Help & Settings, and click Settings on the pop-up menu. Next, click the Backup tab in the resulting pop-up window and check the box under Screenshots.

In this case, you can press the first three Print Screen commands to automatically save an image to OneDrive. You won’t see the screen flicker or dim for the first two commands — you’ll receive a notification instead. Be sure to sync the Screenshots folder if you want to access the images on your PC.

Step 2: Open Paint

If you used a method that saves your screenshot locally as a file, you can locate and view the image using the Photos app. If everything looks great, you can move it, attach it to an email, upload it to the cloud, and so on. However, if you need to crop an image — especially those taken on PCs with more than one screen — you have three native tools at your disposal: Paint, Paint 3D, and Photos.

Compared to Paint and Paint 3D, Microsoft’s newer Photos app is somewhat limited. You can rotate and crop images, change their aspect ratio, apply filters, adjust the color, remove red-eye, and more. You can’t create an image from scratch and paste from the clipboard.

In this guide, we use the older Paint program because it’s familiar and reliable. By default, you won’t find it listed on the Start menu. Instead, type Paint in the taskbar’s search field and click the resulting desktop app.

Paint may also be available when you right-click on an image. When the pop-up menu appears, hover your mouse pointer over the menu’s Open with option to see Paint listed on a secondary menu, as shown below.

Alternatively, you can locate the program — mspaint.exe — in the C:WindowsSystem32 directory. Right-click on the file and select Pin to Start on the pop-up menu.

Step 3: Paste the screenshot (clipboard only)

You’ll need this step if you used a screenshot method that sends your capture to the clipboard.

With Paint open, click the clipboard-style Paste button located in the top left corner. You can also press the keyboard’s Ctrl and V keys to paste the image on Paint’s blank canvas, which expands accordingly.

With your screenshot properly inserted into Paint, you can crop, paint, create shapes, add text, and more. If you want to add stickers, 3D shapes, effects, and more, click the colorful Edit with Paint 3D button located on the toolbar’s right end.

Step 4: Save the screenshot

This method applies to all screenshot methods.

When you finish editing the image, click the main File option in the upper-left corner. Next, select Save As in the drop-down menu. This option expands with a selection of four file formats — PNG, JPEG, BMP, and GIF – along with the Other formats option to save your image as a TIFF or HEIC file.

If you’re not familiar with image formats, check out our guide, JPEG vs. PNG: When and Why to Use One Format Over the Other.

Whatever format you choose, a popup window appears. Enter a filename and select your desired file format from the drop-down menu. You can select a specific destination too if you don’t want to save your screenshot in the default location.

When you’re ready, click the gray Save button in the bottom-right corner.

And that’s it! You’re done.

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